Keep it short and professional - state that you are resigning, give your last working day, and add a brief thank-you. Offer to help with the handover, and save any complaints for an exit conversation rather than the letter.

This guide organizes the letter around four points: the recipient, your role, a confirmed last working day and a brief handover offer within the remaining employment period. State clearly that you are resigning, and check any applicable format or submission requirements.

Do not assume that two weeks applies to your situation. Before writing a final date, check the applicable local rules, your employment contract and any relevant collective agreement, and clarify the notice period and submission process.

State the facts neutrally and leave out grievances, blame, or sarcasm. A calm, grateful letter protects your references and reputation, no matter how you feel about leaving.

Check whether email is an accepted way to submit your resignation in your situation. This page is a writing guide. For a draft, follow the link at the end to the resignation reason generator, then review the wording, dates and submission requirements before using it.

Offer to document tasks and summarize ongoing work within your confirmed remaining employment period. Agree on the scope and timing of the handover; avoid an open-ended promise to stay available after leaving.